Ultralytics Finance Handbook ๐
Welcome to the Ultralytics Finance Handbook. This resource provides clear guidelines for employees regarding financial processes, reimbursements, budgeting, and expense management.
Finance Overview ๐ก
Ultralytics is committed to transparent financial practices that empower our employees to make responsible financial decisions. This handbook section outlines key financial processes employees should follow to ensure smooth operations and timely reimbursements.
Expense Guidelines ๐งพ
Employees are expected to manage expenses responsibly and ethically, ensuring all expenditures are business-critical and compliant with company policy.
Hardware Policy ๐ฅ๏ธ
All hardware equipment requests and procedures are covered under the comprehensive Hardware Policy. This includes computer equipment, mobile devices, refresh cycles, and approval processes for all employees.
Travel Policy โ๏ธ๐
Employees traveling for business must adhere to the detailed Ultralytics Employee Travel Policy, which outlines per diem rates, airfare guidelines, and expense reimbursement processes.
Travel Policy Highlights
- Per Diem: Covers all meals, ground transportation, and incidental expenses
- Airfare: Economy class flights only, reimbursable separately
- Advance Notice: Minimum 2 weeks for booking
Relocation Policy ๐
High-value employees approved for relocation to designated hub cities may be eligible for relocation compensation. Refer to the comprehensive Ultralytics Employee Relocation Policy for complete details.
Relocation Benefits
- Compensation: $6,000 flat one-time payment
- Eligible Cities: Madrid, London, or Shenzhen
- Requirement: 18-month tenure commitment
Referral Bonus ๐ค
Ultralytics rewards employees who refer qualified candidates that successfully join our team. Refer to the comprehensive Ultralytics Employee Referral Bonus Policy for complete details.
Referral Rewards
- Bonus Amount: $5,000 paid after candidate completes 3 months
- Eligibility: All full-time positions at Ultralytics
- Requirement: Candidate must not already be in recruitment pipeline
Reimbursements ๐ธ
Reimbursement Thresholds
Two different processes based on expense amount:
Standard Reimbursement Process:
- Pay expenses personally
- Submit receipts with business justification
- Reimbursement processed within 7 business days
Best Practice
Submit reimbursement requests within the same fiscal quarter
Upfront Reimbursement Process:
- Submit expense request with cost estimate and business justification
- Receive approval and payment before incurring expenses
- Submit receipts after purchase for reconciliation
Timeline
Allow 5 business days for approval and payment processing
Employee Credit Cards ๐ณ
No Corporate Cards
Ultralytics does not issue corporate credit cards to employees. Use personal payment methods for approved business expenses and submit for reimbursement following standard procedures.
Budget Management ๐
Employees are encouraged to proactively manage departmental budgets responsibly:
- Consult your manager to understand your department's budget allocations
- Regularly review expenses to remain within budget
- Notify your manager and Finance team immediately if you anticipate exceeding budget
Questions and Support ๐
Need Help?
| Question Type | Contact |
|---|---|
| Reimbursement Questions | Finance team via Slack #finance |
| Budget Questions | Your direct manager |
| Policy Clarification | Finance team |
| Urgent Issues | Contact your manager immediately |
Stay tuned as we continue to expand the Ultralytics Finance Handbook to support our growing organization effectively. ๐
